guest list organizer image


Let’s talk guest list! Warning: This is likely going to be one of the toughest tasks of your wedding planning journey. But it is essential to the process and thereby, unavoidable! However, it doesn’t have to be super hard!

Tip #1:

Eliminate ALL distractions! Designate a night, alone, with just you and your fiancé. No one else is invited to this meeting! If you hear yourself or your partner start to say something like,”my mom said….” or “my parents want to invite…” SHUT IT DOWN!!! Those people are not in the room this time for a reason! This first go through is strictly about what YOU (the couple) want. Write down your decisions to the following questions:

#1: BIG or small?

#2: Kids or no kids?

#3 Local or far away?

Tip #2:

During this (↑) meeting, start writing down everyone that you BOTH know together. Start with CLOSE family members. Build to extended family members/childhood friends. Then discuss friends you know now who know you both, and see you regularly!

Tip #3:

Once you have this list (↑) written down, count how many people that is. Does it match your big or small answer? Big is typically categorized as over 100, Small is under 100.

Does it not match? If you have too many names, consider a destination wedding. Want to have a local wedding anyway, choose a venue that only allows a limited number of guests. Still have some room in the guest list? Ask your parents for some names of people they would like to have included. (see how this suggestion only comes after you’ve established who YOU want to be there!)

Tip #4:

Remember to consider your budget! You’re buying everyone their dinner and drinks, more people = more money!!!

Tip #5:

Keep it all organized! When you’re ready to make your scribble marks official, Use a Guest List Organizer to keep your wedding plans organized. Make sure to include Names of EACH guest, Mailing address, email, phone number, number in party, if the invite has been sent (and what number you put on the back of the RSVP card to keep it organized), how many will attend, meal choices (if applicable), and Food restrictions or allergies.

To Make it easy, you can download this one (↓) that I give to each of my full planning clients! Enjoy!

Wedding Guest List Organizer


Happy Planning,

xoxo, Juliette